When Filing With a Trade Board in Brazil…

Make sure you gather all documents and information that’ll be required for your specific case. Some procedures may change slightly from one state to another or depending on the document itself. However, there are some common steps.

One common requirement is the filing request document. Generally provided by the trade board as a form, the Requerimento or Capa do Processo describes what you want to file and must be signed by the company’s administrator, shareholder, or attorney-in-fact.

When the filing request or document to be filed is signed by an attorney-in-fact, the trade board asks for the power of attorney. If you don’t want to attach it every time, there’s the option to file it separately. Then, for future filings signed by the attorney-in-fact, all you’ll need to do is reference the filing number of the power of attorney.

If the filing concerns a company’s name, the trade board will require a Pesquisa de Nome Empresarial to confirm that no other entity has the same name. If it involves the company’s address, you’ll need to complete a Consulta de Viabilidade to ensure the company’s activities are allowed.

If the filing changes information related to the company’s CNPJ (e.g., name, address, or owners), another form is also required. It’s the Documento Básico de Entrada (DBE), which is analyzed by the Brazilian Revenue Service (Receita Federal).

Finally, don’t forget to pay the filing fee. Each trade board has its own fee schedule with amounts that vary by document type.